Application closing date: 12 Noon, Friday 10th February 2023
The Administrator is a key role for Brixham Town Council, often being the first point of contact for the public. The successful candidate will work closely with the public, other Council staff and Councillors on a variety of administrative responsibilities. A busy role, the post will involve dealing with enquiries, taking bookings and providing administrative support to a small, friendly team. This job description indicates only the main duties and responsibilities of the post. It is not intended as an exhaustive list.
Grade: SCP 04; £11.01 per hour
Hours: 21 Hours per week, which may include some evening and weekend work
The exact nature of the duties will be decided by the Council from time to time and may include some or all of the tasks listed below. Other duties may be added as considered appropriate by the Council. The job specification may from time to time be amended by agreement, between the Council and the postholder
• To maintain an image and have a positive relationship with the public and residents of Brixham, to the highest standards at all levels.
• To liaise with outside agencies.
• To forge a good working relationship with colleagues, Councillors, contractors together with Torbay Council Officers and Councillors.
• To provide reliable and confidential administrative support to the Town Council.
• To ensure awareness of health and safety procedures and act within these procedures.
• To undertake any other duties within capabilities as directed by the Line Manager.
• To undertake any additional training in relation to employment as deemed necessary by the Town Council.
• Circulate all agendas, minutes and papers as directed by the respective Officer
• Attend occasional meetings and prepare minutes.
• Prepare Council Chamber for meetings and provide refreshments as required.
• To produce and despatch correspondence on behalf of the Council.
• Ensure all planning applications are recorded on a specialist planning system and reports distributed accordingly.
• To maintain adequate records to support the function of the Town Council which comply with the legislation governing Town Councils.
• To chase payment of any outstanding invoices.
• Keep the Town Council website, noticeboards and social media platforms up to date, ensuring events and project information are included to keep all interested parties updated on progress and current affairs.
• Monitor engagement across digital platforms and provide periodic reports to the Town Clerk.
• Support the Town Council with public engagement events on any specific projects and initiatives.
• To greet and assisting visitors to the Council office.
• To answer, screen and transfer inbound phone calls.
• To undertake a range of clerical / administrative duties within the Town Council office as required.
• To attend meetings with community organisations, stakeholders and Councillors to support projects and initiatives, where necessary.
• To take responsibility for the provision of accurate and up to date information which includes display of literature, posters, information held on any data management system.
• To operate in accordance with the diverse needs of the community to ensure equal access to services.
• To ensure a positive and flexible approach to the variety of tasks and work patterns within the role as the service develops to enable effective and appropriate staffing levels to meet customer demand.